How to use Siri to control System Preferences on Mac

You can use Siri on Mac for more than getting information. Here’s how to take advantage of Siri by using it to control your System Preferences.

How to add a shadow or reflection to an object in Pages, Numbers and Keynote

If you want to apply a shadow or add a reflection to objects in Pages, Numbers, or Keynote, the process is easy on iPhone, iPad, and Mac.

Windows 10 Search Cheat Sheet: Shortcuts and Tips to Know

When you’ve amassed hundreds of files on your PC, finding one specific file can quickly turn into a nightmare. Fortunately, Windows 10 has a few methods that you can use to navigate through your files and find the exact document or tool you’re looking for.

Using Windows Search is the easiest way to get started. You can simply press the Windows key to start searching, or you can click the built-in search bar on your taskbar.

Alternatively, you can use Cortana to find files or search for information on the web. Cortana gives you the convenience of asking questions via voice commands, and also lets you type in specific searches. Just hit Windows + Q to open Cortana, or click the Cortana icon on your taskbar.

The final way to search through your documents is with File Explorer. With this feature, you can browse your entire collection of files to find specific data. What’s more, you can narrow down your search using Advanced Query Syntax and Boolean operators.

This cheat sheet will go over the shortcuts you can use to search in Windows 10 using each of these methods.

FREE DOWNLOAD: This cheat sheet is available as a downloadable PDF from our distribution partner, TradePub. You will have to complete a short form to access it for the first time only. Download The Windows 10 Search Cheat Sheet.

Windows 10 Search Shortcuts and Tips

Basic Windows 10 and Cortana Search
WindowsOpen Start menu search bar
Windows + S OR

Windows + Q
Open Cortana search bar in text mode
Down ArrowSelect result below
Up ArrowSelect result above
Right ArrowSelect option to the right
Left ArrowSelect option to the left
EnterOpen selected item
EscClose search menu
Narrow Down Local Cortana Search
Apps:Search within Apps
Documents:Search within Documents
Videos:Search within Videos
Folders:Search within Folders
Music:Search within Music
Settings:Search within Settings
Photos:Search within Photos
Mail:Search within your Outlook email inbox
People:Search within People
Cortana Web Search Tools
Web:Search the internet
Paris weatherGet weather information
Sydney timeGet time zone information
Define: "technology"Find word definitions
Facebook stockGet stock market information
Donald Trump ageFind facts about public figures
50usd to eurConvert currencies
5in to mmConvert measuring units
74f to cConvert temperatures
86/2*10Perform math calculations
DAL1439Track flight status
red sox scoreFind current sports scores
food near meFind local restaurants
Cortana Voice Command Search
Windows + COpen Cortana in voice command mode
Say "Hey Cortana"Open Cortana in voice command mode
Find document (file name)Find a specific file
Find photos from January 2018Find photos from a specific time
Open (app name)Open a specific app
Search the web for Lenovo laptopsSearch the internet for a specific term
What's the tallest mountain in the world?Find facts on the internet
Find restaurants near meSearch the internet for local restaurants
What's the time in Paris?Find time zone information
Show me the latest newsDisplay the latest news headlines
What's the weather?Find local weather information
Find showtimes near meFind local movie showtimes
What's 2+2?Perform math calculations
What's 13 pounds in ounces?Perform measurement conversions
Basic File Explorer Search
Windows + EOpen File Explorer
Ctrl + F OR

Ctrl+E OR

Place cursor in the search bar
Ctrl + L OR
Alt + D
Place cursor in the address bar
Up ArrowSelect result above
Down ArrowSelect result below
Right ArrowSelect result to the right
Left ArrowSelect result to the left
EnterOpen selected file
Backspace OR

Alt+ Left Arrow
Return to previous page
Alt + Right ArrowGo to next page
Alt + Up ArrowReturn to the folder that the current file or folder is in
EscClear search or address bar
File Explorer Advanced Query Syntax Search
store:desktopLimit your search to the desktop
store:filesLimit your search to Files
store:outlookLimit your search to Outlook
store:oeLimit your search to Outlook Express
*.file_extensionSearch for a files with a specific extension
kind:everythingSearch all file types
kind:communicationsSearch communication files
kind:contactsSearch contacts
kind:emailSearch emails
kind:imSearch instant messaging conversations
kind:meetingsSearch meetings
kind:tasksSearch tasks
kind:notesSearch notes
kind:documentsSearch documents
kind:textSearch text documents
kind:spreadsheetsSearch spreadsheet files
kind:presentationsSearch presentation files
kind:musicSearch music files
kind:picsSearch picture files
kind:videosSearch video files
kind:foldersSearch folders
kind:favoritesSearch favorites
kind:programsSearch program files
date:today, date:tomorrow, date:yesterdaySearch for items with a specific date
modified:last weekSearch for items by modification date
size:>40, size:<40Search for items by size
File Explorer Search Using Boolean Operators
Keyword 1 NOT keyword 2Results with keyword 1 but not keyword 2
Keyword 1 OR keyword 2Results with keyword 1 or keyword 2
Keyword 1Results with the exact phrase "keyword 1"
(Keyword 1 keyword 2)Results with keyword 1 and keyword 2 in any order

Search Smarter in Windows 10

With these Windows 10 search shortcuts, you can access various Windows features, find lost files, and also uncover answers to your questions on the internet. If you’re still having trouble locating files, check out these free search tools for Windows 10.

Image Credit: Bruce Mars on Unsplash

Read the full article: Windows 10 Search Cheat Sheet: Shortcuts and Tips to Know


Download a FREE Copy of Success Habits for Dummies (Worth $18)

A large part of what we do, how we think, and what we achieve is governed by habits. It makes sense then, that by developing the right habits, we can better position ourselves for success.

In Success Habits for Dummies, Dirk Zellar sets out a proven framework for “creating, building, and cultivating winning habits to achieve success”.

Through daily routines, time management strategies, and plenty of wisdom, this book (free for a limited time), can help you on the path to long-term job satisfaction, career progression, and the accomplishment of your goals.

Download Success Habits For Dummies

Success Habits For Dummies Free Copy

Inside, you will learn to:

  • Make a plan to perform at maximum potential.
  • Maintain a growth mindset.
  • Overcome a lack of motivation and willpower.
  • Design your environment to make success easier.
  • Get back on track when you fall off course.

Whatever your situation in life, this book will help you to reshape your habits to put you on the road to success.

Interested? Simply click here to download this free ebook (worth $17.99) from TradePub. You will have to complete a short form to access the ebook, but it’s well worth it!

Note: This free offer expires on June 2, 2020.

Read the full article: Download a FREE Copy of Success Habits for Dummies (Worth $18)


Keyboard shortcuts for the Stocks app on Mac

Check out stories, add or remove symbols, and zip around the Stocks app on your Mac with this list of helpful keyboard shortcuts.

Use the “Make a Copy” Trick When Sharing Google Drive Documents

It’s easy to make a copy of any document within your own Google Drive account. But what if you want your collaborators to automatically make a copy of a Google Doc when they receive a share link?

Try these tips which utilize a small tweak to the shared URL.

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The utility of this neat Google Drive hack isn’t quite clear from the title but try it out once and you will see the immediate benefit when collaborating with others on Google Drive.

This method is handy when you want to preserve the original document while giving others the space to edit a copy of the document in their own Drive folder.

It will save them a trip to the File > Make a Copy command and share a copy of a Google Doc in the usual way. Here’s how it works.

Share a Copy of a Google Doc Automatically

A typical case is a Google Doc that needs to be filled out individually by each respondent. Collaborators can enter the details in their own copy of the document without corrupting the original.

You won’t have to ask them to make a copy. Simply follow these steps and the copy will be made automatically for them.

This hack works on Google Docs, Google Sheets, and Google Slides.

  1. Open the Google Drive document you want to share.
  2. Click the blue Share button on the top-right of the document.Google Drive Share Button
  3. In the Share with people and groups dialog, click anywhere on the Get link box as indicated by the prompt.Google Drive Share Dialog Settings
  4. Grab the document link with a click on Copy link. You can send this link to anyone via email or any other medium and then can view, comment, or edit the document. You can set the access by choosing between Viewer, Commenter, or Editor with a click on the little downward arrow on the right.Copy Google Docs Link
  5. Copy-paste the shared link in an email. Now, delete everything after the forward-slash in the link and insert “copy”. Edit this little part of the entire link only part. If you make any other edits, it will show up as an error page for your recipient.Copied Google Drive URL in email

    This is how the new link looks now:
    Add "Copy" at the end of a Google Doc sharing URL
  6. Send the email and your work is done. When the recipient clicks on the link, it takes them to their Google Drive screen that prompts them to make a copy of your document.Make a Copy in Google Docs

When they click Make a copy, a local copy of the document is saved on their Google Drive. Also, the copy is received without the comments if any in the original. If you want to send a file with the comments, read the next tip below.

Other Google URL Tricks You Can Use to Share a Google Document

There are a few more variations you can force on the shared links depending on what you want your collaborator to do with it. Let’s go through these four URL tweaks.

1. Share a Copy of Google Docs That Includes Comments

Google Dive Sharing URL Example

Sometimes you want your comments to carry over to the copy so that your team members can use it to work on their version. You can do it in two ways:

  • Replace /edit with /copy?copyComments=true in the file URL.
  • Replace /edit with includeResolvedCommentsOnCopy=false to avoid copying resolved comments.

2. Share a Google Docs Copy as a Preview

Google Dive Sharing URL Example

The Preview mode is different than the View option because it displays the document in an uncluttered interface without menu bars and buttons. For instance, you can share a Sheet or a Slide presentation to anyone outside your collaborating team.

Use the Preview mode by replacing /edit in the Google Drive file URL with /preview.

Do note that a Preview link removes menus. So recipients will not be able to use the File > Make a Copy option to add a copy to their own Google Drive.

To bypass that restriction, recipients can go to the address bar in their browser and replace /preview with /edit again to make a copy for their own drive.

3. Share a Google Document as a Template

Google Dive Sharing URL Example

You can share a Google document as a template. The recipient gets a clutter-free copy of your document minus the Google Drive menus. They can also make a copy of the document for their drive with a click on the blue Use Template button.

Replace /edit with /template/preview

This method combines the Preview option with the choice to “Make a Copy”.

4. Share a Google Docs Copy as a Direct Download Links

Google Dive Sharing URL Example

A direct download link works as it says. Your team member just has to click the link and the file will be downloaded to their desktop.

Replace /edit with /export?format=FORMAT

Add the file format (like PDF or CSV) that the document should be saved as, and your download link is ready. The PDF or CSV option is ideal because it is a universal format and the recipient does not need a Google account to open and view the file.

Also, the receiver gets a print-ready file they can instantly send to the printer. This works with Google Docs and Google Sheets, but not Google Slides.

Keep an Eye on Google Drive’s Sharing Settings

Google Drive is built around collaboration. But it’s always a good idea to track who you are sharing your files with. It’s easy to lose track when you are working in a large team.

The above examples show that it is easy to tweak the shared URLs and access the files if your sharing permissions are not set with security in mind. Spend some time in managing your shared files in Google Drive and you won’t have to worry about files falling into the wrong hands.

Read the full article: Use the “Make a Copy” Trick When Sharing Google Drive Documents


Keyboard shortcuts for QuickTime Player on Mac

If you want to decrease the time it takes you to edit or control movies and videos, check out this list of keyboard shortcuts for QuickTime Player.

How to Uninstall and Remove Google Drive From Your PC or Mac

Need to uninstall Google Drive from your computer? Perhaps you don’t want to use Google Drive anymore or need to reinstall it to fix a problem.

Don’t worry! We’ll show you how to remove Google Drive from your Windows PC or Mac. In case you don’t need this nuclear option, we’ll also cover disconnecting and pausing Google Drive.

How to Disconnect Google Drive From Your Computer

Before you delete Google Drive from your computer, you should disconnect your system from your account. This is also a useful step if you don’t want to fully remove Google Drive yet.

To disconnect Google Drive, you’ll need to click the Backup and Sync from Google icon. It looks like a cloud with an upward-facing arrow.

On Windows, you’ll find this in the System Tray at the bottom-right of your screen; you may need to click the arrow to show all icons. On a Mac, you’ll see the same icon in your menu bar at the top of the screen. Once the Google Drive panel opens, hit the three-dot Menu button and choose Preferences.

Google Drive Backup Sync Menu

In Google Drive’s preferences panel, switch to the Google Drive tab on the left. Uncheck Sync My Drive to this computer to stop syncing everything. You can also check Sync only these folders to pick and choose certain directories to sync.

Google Drive Stop Syncing

If you do this, you can always come back into this settings panel to start syncing again or make changes to what syncs. Anything that’s not set up to sync will stay on your computer and you can access it, but changes you make won’t replicate to the cloud. Your local folders also won’t update when you make changes elsewhere.

To completely disconnect your Google Drive account from your current computer, go to the Settings tab.

Click Disconnect Account to sign out of Google Drive on this machine—just one of the important Google Drive settings you should know about.

Google Drive Disconnect

After you do this, the Google Drive app won’t do anything until you sign in again. You’ll still have access to the files in your Drive folder, but they won’t sync with the cloud.

How to Uninstall Google Drive

Decided you don’t want Google Drive or need to reinstall the software? Here’s how to delete Google Drive on your machine.

Note that removing the Google Drive app prevents your files from syncing, but it doesn’t delete your existing files. You can delete or move them as needed after uninstalling, which won’t affect the copies in the cloud.

Uninstall Google Drive on Windows 10

To remove Google Drive from Windows, you’ll just need to uninstall it like any other program. Open Settings (using the Win + I shortcut if you like) and browse to Apps > Apps & features.

Use the search box or scroll down to find Backup and Sync from Google, which is the new name for the Google Drive app.

Click Uninstall and walk through the steps to remove it from your computer. Once this is done, you’ll need to reinstall the app if you want to start syncing files to this computer again. Your Google Drive folder will stick around, but it’s cut off from your account.

Windows Uninstall Google Drive

Uninstall Google Drive on macOS

The process to remove Google Drive from your Mac is just like uninstalling any other macOS app. Open Finder and navigate to the Applications folder. If you don’t see it on the left sidebar, it’s also available under the Go menu or by using the shortcut Shift + Cmd + A.

Inside Applications, find the Backup and Sync from Google app and drag it to the Trash on your Dock. This deletes the app from your system.

Move App to Trash

How to Pause Google Drive

If you just want to stop Google Drive from syncing for a short time, you don’t need to disconnect or uninstall it. Both the Windows and Mac apps let you pause Google Drive if needed.

To do this, click the Backup and Sync icon again, as described above. In the three-dot Menu at the top-right of this panel, select the Pause option. This will stop Google Drive from uploading and downloading until you repeat the steps and choose Resume. Once you resume, it will sync all the changes made while it was paused.

Google Drive Pause Sync

You can also stop Google Drive from syncing by choosing Quit Backup and Sync from this menu. This closes the software, so it won’t sync until you start it again.

Controlling Google Drive

Now you know how to remove Google Drive from your computer, as well as disconnecting it. In general, you should only uninstall the app for troubleshooting or if you’re sure you don’t want to use it anymore. Disconnecting is sufficient if you want to make changes to the local files without changing what’s in your Drive.

If Google Drive isn’t enough for you, check out the most affordable cloud storage options.

Read the full article: How to Uninstall and Remove Google Drive From Your PC or Mac


How to Use Google Calendar for School: Organize Your Class Schedule

One of the most difficult parts of college, besides the homework, of course, is managing a complex and ever-changing schedule. Between classes, extracurricular activities, and a part-time job, you are extremely busy.

An excellent way to start your semester off or even organize it partway is to leverage free tools to help you manage everything on your plate. In this article, you’ll see how to manage your class schedule and get organized for the semester with Google Calendar.

Get Your Schedules and Mark Important Dates

Before you can get organized with Google Calendar, you need to get all your schedules together. Start by locating an official copy of your semester course schedule. You also want schedules for any extracurricular activities, work, or events you plan to participate in during the term.

Get as much information as you can for each of your events to make your schedule as robust as possible. This includes dates, durations, locations, required textbooks, and even teachers. Don’t be afraid to include too much information in this step because you can always remove it later.

And for additional tools, check out these checklist and planner templates just for students.

How to Make a Class Schedule Calendar

Head to Google Calendar, sign in, and start by creating a specific calendar to hold your class schedule. Using an individual calendar gives you the option of toggling it on or off, which can be handy if you have a lot of events.

  1. Click the Main Menu button on the top left if your sidebar is hidden.
  2. Go to Other calendars, click the plus sign, and select Create New Calendar.
  3. Give your calendar a Name, Description, and optionally choose a different Time Zone if needed.
  4. Click Create Calendar.

Google Calendar Create Calendar

When you click the arrow on the top left, you’ll be back on your main calendar page and should see your new calendar in the sidebar. If you want to change the color, click the Options button (three-dots) that appears when you move your cursor over the calendar. Then pick a new color from the palette.

Google Calendar Change Color

How to Add Classes to Google Calendar

The next step is to add your classes to Google Calendar. Head to a date on the calendar when your first class begins and click. This will open the new event window.

Start from the top and add the course Title, choose Event, and then add the start and end times with the Add Time button.

You likely won’t use the Add guests or Add Google Meet options, but you may want to include your school’s Location and add a Description to contain your instructor’s name, the room number, and other pertinent details for the class.

Be sure to choose your class schedule calendar from the dropdown list and then click Save.

Google Calendar New Class Event

Alternatively, you can choose More Options to customize your class event further with the options below. Or you can hit Save now and customize it later by clicking the event on your calendar and selecting Edit Event.

Make Your Classes Repeat

Since your classes will occur regularly, you’ll want to make this a repeating event.

At the top, below the class title, you’ll see Does not repeat. Click that dropdown box and you’ll see some quick options you can pick from like Daily and Weekly on [specific day]. If one of these applies, go ahead and select it but if not, click Custom.

Now you can pick the exact days that this class repeats each week. And at the bottom, you can enter an end date, so the class will stop showing up on your calendar when that day comes.

Google Calendar Repeat Class Event

Click Save when you finish.

Keep adding calendar events and customizing them until your schedule is complete. Don’t forget to include things like your extracurricular activities or work schedule.

Set Up Google Calendar Notifications

A terrific feature of Google Calendar is its notifications. This helps you remember you have a class at a certain time, so you won’t forget, and you won’t (or shouldn’t) be late. You can create notifications for individual class events or for the entire school calendar.

Set Up Event Notifications

If you want to set up different notifications depending on when the class occurs, you can create individual event notifications. Select the event on your calendar and click Edit Event.

On the event detail page, click Add Notification. Select either Notification or Email in the first dropdown box, depending on how you want to receive your alert. Then choose how far in advance of your class you’d like to be notified.

You can add more than one notification too. For example, you can receive an alert one hour before your class starts and another 10 minutes before the start time. Just click Add Notification for each additional alert you’d like to create.

Google Calendar Event Notification

Click Save if you’re finished. You’ll see a popup message asking if you want to change only that event or the others you created for that repeating class. You’ll likely choose the second option for This and following events so that you’ll receive the notification for that class each time. Click OK.

Set Up Calendar Notifications

If you would rather create notifications for your entire school calendar, this is just as simple. And this way, you’ll receive a notification for any event on your calendar, whether a class, activity, or work shift.

Click the Options button next to the calendar and pick Settings and Sharing. Scroll down and you’ll see a few sections for Event Notifications, All-Day Event Notifications, and Other Notifications.

For Event and All-Day Notifications, click Add Notification, choose Notification or Email, and enter the timing for the alert. You can add more than one by clicking Add Notification.

Google Calendar Event and All Day Notifications

For Other Notifications, you can simply choose to receive an email to your connected Gmail account for each of the items listed such as new events, canceled events, or your daily agenda.

Google Calendar Other Notifications

Access Google Calendar On-The-Go

You can always access your calendar from any web browser. But if you’re out and about, you can check out your class schedule in the Google Calendar app on your mobile device.

The Google Calendar app on Android and iOS lets you view and edit your schedule and classes easily. And best of all, it’s available for free.

In addition, you can add attachments. So if you need a paper you wrote for a class, you can attach it to that class event in the app.

Download: Google Calendar for Android | iOS (Free)

Organize Your Semester With a Google Calendar Class Schedule

Although it takes a little time to put it all together, having your school schedule online and on your devices can be a great asset throughout your semester.

For more, here are several free calendars you can add to your Google Calendar and various ways to make Google Calendar your Windows desktop calendar.

Image Credit: Evan Wondrasek/Flickr

Read the full article: How to Use Google Calendar for School: Organize Your Class Schedule


Microsoft 365 vs. Office 2019: What Are the Differences? Compared

While Microsoft still offers a standalone version of Office, the company definitely pushes you towards signing up for Microsoft 365 instead. While Microsoft 365 provides more than just Office, is it really a better value than buying Office 2019 on its own?

Let’s compare Microsoft 365 to Office 2019 to find out. We’ll help you decide which offering is more cost-effective for your needs.

The Differences Between Microsoft 365 and Office 2019

The two available varieties of Microsoft Office differ in what you’re buying, who can use the apps, and how long you get to keep access. Let’s look at what they offer before we move on to comparing prices.

What Does Microsoft 365 Offer?

Microsoft 365 (formerly known as Office 365) is a per-user subscription. It lets you install the full suite of Microsoft Office apps on as many devices as you want and sign in on up to five devices at a time.

When you install an Office app, you’ll need to sign in with your Microsoft account to tie it to your subscription. Microsoft 365 includes the following Office apps for Windows, macOS, Android, and iOS:

  • Word
  • Excel
  • PowerPoint
  • OneNote
  • Outlook
  • Access (Windows only)
  • Publisher (Windows only)

Your apps all get the latest updates as long as your subscription remains active. This is significant, as Microsoft regularly adds new features and enhancements into the Microsoft 365 versions of Office apps. See our overview of what’s new in Microsoft 365 for details.

A Microsoft 365 subscription plan also comes with a few extra perks. The biggest benefits are 1TB of OneDrive storage and 60 minutes of Skype credit each month. You also get some special offers from Microsoft partners and access to technical support.

The service is available in two flavors: Personal and Family.

Personal is for one user, while Family is a group plan for up to six users. With Microsoft 365 Family, each person gets the full benefits, meaning they can install Office apps on all their devices and get their own 1TB of OneDrive storage.

What Does Office 2019 Include?

Office 2019 is a one-time purchase of a suite of Office apps for a single Windows PC or Mac. The installation is not tied to your Microsoft account; you activate it with a license key provided at the time of purchase. Anyone who has access to that computer can use the Microsoft Office apps.

The included apps depend on which version of Office 2019 you buy, which we’ll look at in a moment.

Office 2019 apps don’t receive ongoing improvements like their Microsoft 365 counterparts; they only receive security patches. If you want future updates to Microsoft Office, you’ll need to buy the new version when it releases.

Buying Office 2019 does not provide access to the full versions of the Android and iOS Office apps. The standalone version also lacks some of the modern features found in the Microsoft 365 Office apps.

Finally, Office 2019 will only work for so long. Microsoft will offer mainstream support until October 2023 and extended support through October 2025. After 2025, you’ll have to upgrade to avoid using an unsupported version of Office.

This is one of the reasons we think Office 2019 isn’t a good deal for most people. But how do the prices compare?

Microsoft 365 vs. Office 2019: A Value Comparison

Microsoft 365 is available two tiers:

  • Microsoft 365 Personal: $70 per year
  • Microsoft 365 Family: $100 per year

Microsoft 365 Tiers

As discussed, Personal is for one user, while Family provides the same benefits for up to six people. While you can also purchase these plans monthly ($7 per month for Personal or $10 per month for Family), we’ll use the cheaper annual prices here. Chances are that you aren’t interested in subscribing to Office for just a month.

Meanwhile, Office 2019 offers three versions, which are all one-time purchases:

  • Office Home & Student 2019: $150 for Word, Excel, and PowerPoint
  • Office Home & Business 2019: $250 for the above, plus Outlook
  • Office Professional 2019: $440 for the above, plus Publisher and Access (on Windows only)

Office 2019 Pricing

If you wanted to match Office 2019 with Microsoft 365, you’d need to purchase Office 2019 Professional, as well as a OneDrive plan and Skype credits. Outside of Microsoft 365, however, OneDrive’s only available upgrade is 100GB of storage for $2 per month. We’ll use this as an add-on.

It’s also not possible to purchase 60 minutes of Skype credit; the smallest increment you can buy is $5, which is about 217 minutes of calls to several major countries. $1 of Skype credit thus provides about 47 calling minutes, meaning that Microsoft 365’s 12 hours of Skype credit would cost roughly $15.

However, if you’re considering Office 2019, you might not care about the OneDrive storage or Skype credits. Most people also don’t need Access and Publisher. To reflect both real-world scenarios and total value, we’ll thus compare the following setups below:

  1. Microsoft 365 Personal
  2. Microsoft 365 Family
  3. Office Home & Student 2019
  4. Office Home & Student 2019 with 60 minutes of Skype credit and 100GB of OneDrive storage per month
  5. Office Home & Business 2019
  6. Office Home & Business 2019 with 60 minutes of Skype credit and 100GB of OneDrive storage per month
  7. Office Professional 2019

Microsoft 365 vs. Office 2019: One-Year Cost

Office One Year Chart

What do Office 2019 and Microsoft 365 look like in their first year?

Microsoft 365 Personal costs $70, while Microsoft 365 Home costs $100. Office 2019 Home & Student costs $150 upfront.

For the extras we discussed, 100GB of space in OneDrive costs $24 for one year. 12 hours of Skype credit will run you about $15. The total cost is $150 for just Home & Student, or $189 if you opt for the extras.

Office 2019 Home & Business costs $250 for one PC with the same annual costs for OneDrive and Skype. Its total one-year cost is $250, or $289 with the extras.

Finally, if you opt for Office 2019 Professional, you’ll pay $440 as a one-time purchase.

Microsoft 365 vs. Office 2019: Over Five Years

Office Five Year Chart

How do these purchases compare when examined over a span of five years?

The $70 for Microsoft 365 Personal adds up to $350 total for five years. Meanwhile, Microsoft 365 Home’s $100 per year results in a cost of $500 for five years.

Office 2019 Home & Student’s only cost was the initial $150 for one PC. 100GB of OneDrive space is $120 for five years; the Skype credit costs about $75 for 60 hours. The total cost is $150 if you don’t opt for those extras, and $345 if you do.

Next, Office 2019 Home & Business was $250 five years ago. It has the same five-year costs for OneDrive and Skype. Thus, its total cost is $250 for Office only or $445 with OneDrive and Skype.

Last, Office 2019 Professional is still the $440 one-time charge.

Note that since Office 2019 will be out of support five years from the time of writing, using it past this point is not recommended. At that time, you’d need to upgrade to the latest version of Office to avoid using an insecure version. We’ll assume that you do this going forward.

Microsoft 365 vs. Office 2019: Value After 10 Years

Office Ten Year Chart

Say you stick with your chosen Office setup for an entire decade. What will this cost you?

Microsoft’s 365 Personal subscription comes to $700 total for 10 years. And Microsoft 365 Family equals $1,000 over the decade.

In addition to the initial $150 purchase for Office 2019 Home & Student, you upgraded in 2025 for another $150. Subscribing to the 100GB OneDrive plan costs $240 for 10 years. In addition, the Skype credit comes to about $150 for 120 hours.

If you don’t purchase any extras, your initial purchase and upgrade totals $300. With OneDrive and Skype, the total cost over 10 years is $690.

Next, consider Office 2019 Home & Business. The initial cost of $250 still stands, plus another $250 to upgrade at the end of support. The 10-year costs are the same for OneDrive and Skype. This brings us to $500 for Office alone, or $890 with Skype and OneDrive.

Finally, Office 2019 Pro without any extras would cost you the initial $440, plus an upgrade for the same price in 2025. This is a total of $880.

Microsoft 365 vs. Office 2019: Which Is a Better Deal?

Of course, we’ve made some assumptions in these calculations. There’s no guarantee that Microsoft will offer another standalone version of Office to replace Office 2019. Prices may change, and Microsoft could add or remove benefits to Microsoft 365 in the meantime.

We also didn’t cover buying Office apps individually. You can purchase standalone versions of Word, Excel, PowerPoint, Outlook, Access, or Publisher for $140 each. However, this only makes sense if you’re sure you need just one app. Otherwise, buying one of the Office packages is much more cost-effective.

Now that we’ve looked at the cost across one, five, and 10 years, does Office 2019 or Microsoft 365 provide a better value? That depends on your needs.

If you only need Word, Excel, and PowerPoint on one device:

  • Microsoft 365 Personal is the best value for one year.
  • Office 2019 Home & Student is the best value for five or 10 years.

If you also need Outlook, but only on one device:

  • Microsoft 365 Personal is the best value for one year.
  • Office 2019 Home & Business is the best value for five or 10 years.

If you need Publisher or Access:

  • Microsoft 365 Personal is the best value at every time interval.
  • After five years, $350 for Microsoft 365 Personal is still cheaper than $440 for Office 2019 Professional. And after 10 years, $700 for 10 years of Microsoft 365 Personal beats $880 to buy Office Professional twice.

If you add on OneDrive storage and Skype credit:

  • Microsoft 365 is the best value for one year.
  • Without Outlook, Office 2019 is only $5 cheaper than Microsoft 365 for five years. With Outlook, Microsoft 365 Personal is the better value for five years.
  • Office 2019 is just $10 cheaper than Microsoft 365 Personal at 10 years. However, if you need Outlook, Microsoft 365 is a better value than Office 2019 Home & Business at 10 years.

Keep in mind, though, that the added OneDrive storage is only 100GB if you buy Office 2019. With Microsoft 365, you get 1TB, which is 10 times that amount.

If you need 1TB of OneDrive storage, access on mobile devices, or are buying for multiple people:

  • Microsoft 365 offers the best value.
  • Remember that Office 2019 is only good for one PC or Mac. To get it for multiple devices, you’d have to pay at least $150 per computer, plus that amount again after five years to upgrade.
  • Meanwhile, Microsoft 365 Personal lets you install Office on all your devices, and Family lets up to six people install it on all their devices.

Microsoft 365 Is a Compelling Office Package

From the above, we’ve learned that Microsoft 365 is always a better deal if you’re only buying for a year. If you’re interested in maximum OneDrive space, Microsoft 365 is worth it for that alone: $7/month for 1TB is a steal compared to $2/month for 100GB. And the value is much higher when you bring multiple people into a Family plan.

On the flip side, even with an upgrade after five years, buying Office 2019 can save you some money in the long run if you don’t need any of Microsoft 365’s extras. But we’d only recommend it for people who don’t need Office on multiple devices. It’s best for one computer that you plan to use for a long time.

Did you know that you might not need to pay for Office at all? Check out the best free alternatives to Microsoft Office for other options before you buy it.

Image Credit: Nor Gal/Shutterstock

Read the full article: Microsoft 365 vs. Office 2019: What Are the Differences? Compared